Job Title: Development Office Coordinator
Date: 22 January 2019
Reports to: CEO
Environment: Professional Office
Status: Full-time, exempt
Schedule: M-F; 9am-5pm
AMC seeks to hire a Development Office Coordinator. This position is responsible for providing administrative support to the CEO and team of consultants, and coordinating various office support services including emails, appointments, and deadline calendars. The successful candidate will work collaboratively with the AMC team to assist with projects, including but not limited to coordinating schedules and activities, assisting with research, and database management.
Perform general office duties, such as answering telephone calls in a clear and professional manner, organizing and handling information requests, ordering supplies, etc.
Manage timely email correspondence; organize and sort incoming communications to create an efficient system with priority order. Respond to email and voicemail in timely manner.
Proofread and prepare proposals and other professional documents using Word, Excel, Google Docs, Google Sheets and/or database software for AMC and client communications.
Manage and maintain deadline calendars and schedule deadline-associated tasks.
Manage efficient, easy-to-access filing system (paper and electronic), and maintain and organize files (hard copy, Dropbox and/or Google Drive).
Research foundation and grant databases for client and proposal needs.
Coordinate and collect information, including taking minutes if needed, for client and team meetings.
Track all hours/projects in Asana & Harvest (project/time management software).
Communicate with CEO and consultant team members daily.
Maintain confidentiality of all client information.
Other clerical and project support functions as needed.
Skills & Attributes Required
Computer/software proficiency, including Microsoft Office – Word, Excel, PowerPoint; Google Drive, Docs and Sheets
Effective writing skills, a love of words, and a strong affinity for proofreading/editing
Organizational skills and a keen attention to accuracy and detail
Strong customer service and listening skills
Aptitude to problem solve and manage up
Motivated and self-directed
Strong time management skills and ability to manage multiple projects
Adaptability and an ability to work with a small but impactful team
Natural curiosity – a desire to learn and an ability to engage with people
Preferred Technology Skills (previous experience a plus, but these can be learned)
Apple operating systems and software
Harvest timekeeping and Asana project management software
Foundation Directory Online
Salesforce, Bloomerang, Constant Contact, Mailchimp, ZenDesk, and others
Demonstrated administrative abilities required.
Nonprofit fundraising and/or volunteer experience preferred, but not necessary. Ideal candidate will posses a keen respect for the nonprofit sector and desire to learn more about the critical work of our clients.
College degree preferred.
Previous experience in an office environment with the ability to ensure professionalism and confidentiality.
Very strong communication skills. Much of AMC’s work involves communicating complex ideas simply and effectively; all team members must demonstrate this ability.
This position works mainly within a San Francisco professional office, and also has the ability to work from home and/or work remotely from time-to-time. Professionalism and discretion are required. This role routinely uses standard office equipment such as computers, phones, and printers.
AMC is a small, growing consultancy firm. We are looking for a thoughtful, grounded, motivated, and caring team player who takes pride in their work, and who wants to build a career in non-profit fundraising. You will be exposed to a wide range of clients and client activities and you will have the opportunity to make significant contributions to the work of AMC clients and to the individuals and communities they support.
Please email your resume along with a thoughtful cover letter that clearly states your interest in and qualifications for the role to email@example.com. Please use the subject line Development Office Coordinator. Deadline to apply is 5PM on 20 February 2019.